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2014 Summer Concert Series Community Partner Information


Levitt Pavilion Pasadena's world-class concert series has built a loyal and diverse audience over the past 11 years in Pasadena's Memorial Park. Last summer approximately 68,000 attendees enjoyed the intimate concerts under the stars, featuring talent from local emerging artists to GRAMMY-winners. We know how valuable community outreach is and we are happy to include fellow nonprofits in our 12th summer season at Pasadena's Memorial Park.

Three to five FREE Community Partner booths will be available at every concert during the season. (Number of booths is dependent upon production allowances and are at the discretion of Levitt Pavilion Pasadena and may change without notice.)
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Program Details

Please click on the tabs below for details about our Community Partner Program.

The Levitt Pavilion Pasadena is looking for nonprofit organizations that fall into at least one of the following categories:

  • Health & Wellness
  • Safety
  • Children
  • Youth
  • Arts/Music/Entertainment
  • Environmental
  • Social Causes
  • Social Services
  • Municipal/Government
  • Voter Registration/Political Participation (non-partisan)
  • Schools/Education/Literacy/Cultural
Application and Approval Process The process for application has been revised. Please follow these steps and submit early so we can schedule your appearances.

Step 1: Application

* Apply to become a Community Partner using our online application form*: CLICK HERE

Step 2: Phone Interview

Levitt Pavilion Pasadena staff will contact you to discuss proposed activities, scheduling, materials you must provide and other pertinent information. Partnership details will be reviewed and if approved you will be emailed a Community Partner Agreement along with the necessary submission documents and paperwork for approval by the City of Pasadena.

Step 3: Paperwork Submission

New this year, licensed Nonprofits do NOT need to apply for a Special Events Business License as long as they are NOT selling any products. If you are including food items in your program you become one of our vendors and must complete our vendor application which includes an application for a Special Events Business License and a Health Department Permit. Please click here for more vendor information.

Deadline for document submission to Levitt Pavilion Pasadena is May 23rd.

Please sign the Community Partner Agreement and return to Dana Sparks at This e-mail address is being protected from spambots. You need JavaScript enabled to view it with the following required documents.

 

  • Proof of 501(c)(3) status
  • Certificate of Indemnity naming the City of Pasadena
  • Certificate of Indemnity naming the Levitt Pavilion Pasadena

 

Step 4: Approval!

Once approved you will be notified and contacted to finalized scheduling. Community Partner Agreements will only be countersigned and finalized by Levitt Pavilion Pasadena once all documents are collected. If you are not approved, you may have the opportunity to re-submit your paperwork by the next submission deadline. A second application term will be announced after the first round is completed.

If you are planning to vend, non-profit organizations are not required to secure a Business License from the City of Pasadena. A copy of their IRS paperwork showing their501(c)(c) status is sufficient.

If your organization wants to sell food, your organization must possess a City of Pasadena Food Vendors License, as well as a City of Pasadena Public Health License and other supplemental licenses.
The Levitt Pavilion Pasadena bandshell is located in Memorial Park, Pasadena, just two blocks north of Colorado Blvd. on Raymond Ave. The park is bordered by Walnut St. to the north, Raymond Ave. to the west, Holly St. to the south, and the Gold Line tracks to the East.
Set-up: Community Partners MUST COMPLETE set-up 1.5 hours before show time.* Community Partners are encouraged to show up 2 hours before show time to ensure they are completely set up when the festival starts (1.5 hours before music begins).

Take Down:
Booths must be taken down no later than 9:30 p.m. on Wed./Sun. and 10:30 p.m. Thurs.-Sat.
Community Partners must enter the park through the Senior Center parking lot (located on Holly St.).

  • Community Partners will be greeted by Levitt Pavilion Pasadena staff at the back of the parking lot and walked up to the vending area near the Bandshell to unload their equipment and supplies.

  • Community Partners cannot unload from Walnut Ave.

  • No cars are allowed to drive/be active in the park from 1.5 hours before the concert starts to at least 20 minutes after the concert is over.
Parking information will be provided if approved.
All community partners must reside in a booth. As a courtesy Levitt Pavilion Pasadena ia able to provide three booths free of charge on a first come first serve basis. If you organization already owns a conforming booth you are welcomed to use your own.

 

  • (1) 8 ft X 10 ft booth for your organization (assigned the day of the event). *10 x 10 require a $25 flat fee for the summe
  • (2) chairs for you and your staff
  • (1) table
  • If you have any extra staff we may be able to provide more chairs. You might consider bringing your own chairs just in case we cannot provide any more seating.
  • Electricity (first come, first served basis)
You must provide any other materials not listed above. This may include, but is not limited to:

  • Lighting (required)
  • Duct tape, twists, other materials to affix your banner to your canopy and anything else not mentioned above.
  • Community Partners have the opportunity to distribute information that does not conflict with Levitt Pavilion activities, which include free performing arts experiences during the evenings of Wednesday-Sunday during out FREE Summer Concert Season. Organizations may recruit new members, have fun activities, and even conduct simple services. Please contact us to discuss any activities you plan on conducting.

    The Levitt will

    You will

    Facebook

    “Like” your organization's page on Facebook

    Post an announcement that your organization will be at the park, including a tag, the day you will be in attendance

    “Like” the Levitt Pavilion Pasadena Facebook page

    Post that you will be at the Levitt Pavilion Pasadena at the beginning of the season, *with tag of the Levitt Pavilion Pasadena

    Post that you will be at the Levitt Pavilion Pasadena on the day that you will be in attendance

    Web

    Post your organization's logo and hyperlink on the Community Partner's section of the Levitt Pavilion Pasadena’s Website

    Yelp Review

    Put our logo on your website as a Community Sponsor, including text about the Levitt and a link to our page, if possible.

    Yelp Review

    Email

    Include your organization in our weekly E-blast the week you will be at the park

    Announce in an email blast (if you do them) that you will be at the Levitt Pavilion Pasadena, including the dates you will be in attendance and the artists that are featured that night- once at the beginning of the summer season and once during the week you will be in attendance

    On-Site

    (at the park)

    Post print literature at our Info Booth throughout the season

    Provide you with our print literature for your space(s)

    Post Levitt Pavilion Pasadena fliers, schedules, or other information at your location(s)

    Provide us with literature/print material for our Info Booth



    FAQ

    Yes, Community Partners have booths at the park for all 50 summer concerts
    Our goal is to serve a large and diverse sector of nonprofits, but it is possible there will be several nights available for each partner.
    The Levitt Pavilion Pasadena provides free booth space to Community Partners at our summer concerts. Our Community Partners can use this space to distribute information, recruit new clients/members, and provide simple services. In exchange we ask for your support in promoting our events to your members, clients and participants.
    Below is a list of our 2013 Community Partners:

  • AIDS Service Center
  • Huntington Hospital
  • Downtown Neighborhood Association
  • N.A.T.H.A.
  • Pasadena Education Foundation
  • Pasadena Humane Society
  • Pasadena Education Network
  • Prader-Willi Foundation
  • Rosemary Children's Services
  • Social Security Administration
  • Solheim Lutheran Home
  • United Nations Association
  • Casa de las Amiga
  •  

     

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    Venue: Memorial Park, Pasadena (between Walnut and Holly on Raymond Ave.-85 E. Holly Street)

    Office: 1499 Huntington Dr. Suite 305 South Pasadena, CA 91030 - (Phone) 626-683-3230 - (Fax) 626-683-3225
    The Levitt Pavilion Pasadena is a 501(c)(3) nonprofit corporation. Our tax ID is 81-0591705.

    Copyright © 2014 Levitt Pavilion Pasadena. All Rights Reserved.
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